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|Minutes of the Annual and Membership Meeting Of the West Fork Sportsmens Club
June 7th, 2014
Subject to approval at next member meeting.
The meeting was called to order by President Kim McDaniel at 7:10 pm. with 45 members in attendance.
The minutes were read for the May 3rd, 2014 meeting. The minutes were corrected by adding Ben Cheeseman to the By-Laws Committee. The minutes taken by June Widner for the May 14th Executive Meeting were read. Moved by Bill Putze and seconded by Bob Blumreick to accept the minutes as read with the correction mentioned in the regular membership meeting. The motion carried unanimously.
The Treasurer’s Report was read. June stated that she did not pay the insurance premium bill because she wanted permission from the Membership. Bill Putze made a motion to pay the premium and it was seconded by Sid Widner. A motion was made by Bradley Meyer and seconded by Kevin Sorenson to approve the Treasurer’s Report including the payment of the Insurance Premium. The motion carried unanimously.
A discussion was held regarding the contents of the Club’s Insurance Policy. A suggestion was made to have the Insurance agent attend a membership meeting to inform them of the current coverage and clarify the replacement value coverage that the club has obtained.
Election of Officers was held for 2014-2015.
George Wilbur was appointed Chair by President Kim McDaniel.
George called for nominations for President. Bob Blumreich nominated Kim McDaniel. When call was made for other nominations, there were none. Kim McDaniel was elected President. The motion was unanimously carried.
George called for nominations for Vice-President. Bill Putze nominated George Wilbur and it was seconded by Gladys Solakian. When call was made for other nominations, there were none. George Wilbur was elected Vice-President. The motion was unanimously carried.
George called for nominations for Secretary/Treasurer. Bob Blumreich nominated Colleen Kinsey and Tina Murray seconded the motion. When the call was made for other nominations, there were none. Colleen Kinsey was elected Secretary/Treasurer. The motion carried unanimously.
George called for nominations for two Directors. Kim McDaniel nominated Bob Blumreich. Bill Putze nominated Tina Murray. Sharon McDaniel nominated Jaime Miller. A vote was taken by show of hands for each nominee. Bob Blumreich had 31, Tina Murray had 16, and Jaime Miller had 27. Bob Blumreich and Jaime Miller were elected as Directors. A motion was made by Avis Gee and Bill Putze seconded to accept the show of hands as the determining vote for Directors. The motion carried unanimously.
Kim Mc Daniel took over the meeting as the new president.
Mary Widner gave a report regarding the son of Roggie Widner, (Dillon) and the graduation party that was held at the club house. A motion was made by Gladys Solakian and seconded by Mary Widner to give both Dillon and his Sister, Danni, an Honorary Lifetime Membership to the club in tribute to Roggie. The motion carried unanimously.
A discussion was held regarding the acceptance of monies and how the collection was to be handled. It was decided that the Iron Ranger would be the only collection site at the campground and that the mail would be handled by the Treasurer.
A report was given by the President regarding the septic alarm still not working correctly. The electrician was coming within the next few days to correct the situation.
No other bids were received by the club for the Kabota tractor and authorization was given by the membership to sell the Kabota and purchase a mower with the proceeds. Kim stated that the Grounds Committee was hoping to purchase another Dixon which was making the mowing much easier and faster to get the job done. Bob Widner suggested the club getting bids from the membership for the Kabota. George Wilbur made a motion to allow and authorize the Executive Committee to decide. Tina Murray seconded the motion. A discussion was held regarding the length of accepting the bids. Tina Murray rescinded her second. Bradley Meyer made a motion for the Executive Committee to accept bids until the 21st of May, which was a two week period, and purchase the Dixon mower with the proceeds. Judy Mellen seconded the motion. The motion carried unanimously.
George Wilbur explained the current situation of the campground regarding the State’s request to License the Club. He reported his conversation with the State’s Licensing Department, and his attempt to list the campground as a Non-Profit Organization thus not needing a license. The State still demanded an application for a Permit and License because we were accepting money for the cabins and lodging. George then said that that the fact that we were a Private Club that was exclusive to members only, may be our saving grace to grandfather the club. The State was going to report back to George regarding the approval of the Permit and License application. Sharon McDaniel ask why the club was in this position. It was reported 4 times last year that Bob was still working with the state. The discussion was ended because it was decided that we are now working on a means to resolve the matter.
A discussion was held on the mailing address for the club. Each time there is a new Treasurer elected, the address has to be changed with all vendors and the Banks. Tina Murray made a motion and it was seconded by Avis Kinsey to get a Post Office Box in Viroqua for the club. Discussion sited consistency for the club, assisting new board members, and since the physical location was a Viroqua address, it made sense to have the Post Office Box in Viroqua. The motion carried unanimously.
George Wilbur then reported recommendations of the By-Laws Committee to the club regarding several different variations of the Name of the Sportsmens Club listed on the legal documents. He had been approached by members suggesting alternatives to eliminate gender bias. After a long discussion of regarding hyphenation, current listings and gender affiliated connotations, a motion was made by Gladys Solakian to use The West Fork Sportsmens Club as the legal name for all documents. Bill Putze seconded the motion. The motion carried unanimously.
George also reported the difficulty in keeping track of memberships when everyone submitted their membership tickets at different times during the year. The membership discussed what would constitute a yearly membership. Fishing season starts in March and ends in September. A motion was made by Bob Blumreich and seconded by Gladys Solakian to have memberships begin on January 1st and end on December 31st. The motion carried unanimously.
Discussion was held regarding Article 1 of Section 1, the Annual and Regular meetings. A motion was made by George Wilbur to Amend Article 1, Section 1 of the Bylaws to change “Tuesday to Saturday and 8:30 to 7:00. Meaning Annual Meetings would be on the First Saturday of June and begin at 7:00 pm. Bill Putze seconded the motion. The motion carried unanimously.
A discussion was held regarding the Annual Meeting and the way that meetings are to be called according to the By-Laws. Week days are difficult by long distance members and the majority of the membership, to come have a say and vote for the issues at hand. A motion was made by George Wilbur and seconded by Bill Putze to change the By-Laws to read, “The Parliamentary authority shall be Roberts Rules of Order, Revised, latest edition.” The motion carried unanimously.
George then discussed Gender Bias as it is expressed in the By-Laws. A motion was made by George Wilbur to remove gender bias phrases and change “he” to “he or she” and “him” to “him or her”. Avis Gee seconded the motion. The motion carried unanimously.
A discussion was held as to how, if ever, the club were to be fairly sold or dissolved. Given the enormity of the membership and membership availability to have a voice. How without long consideration given, heated emotions and the serious nature of the consideration would the club handle a given situation. A motion was made by Ben Cheesman and seconded by Avis Gee to hold two successive meetings to include a Special Meeting and an Annual Meeting to discuss the sale or dissolution of the Corporation. After discussion, the motion carried unanimously.
A discussion was then held as to how notice of a vote would be fair and reasonable to all members, and how the vote would be fairly taken given the enormity of the membership. Bradley Meyer made a motion that the By-Laws, Article VII are to read, “The real property of the WFSC shall not be sold, and the WFSC shall not be dissolved, unless approved by a three quarters vote of the members voting at a Special or Annual Member Meeting with at least 30 days notice to the members of the Vote. Notification will be made to all members by mail and/or electronic means. Ballot will be by mail to all members. Avis Gee seconded the motion. The motion carried unanimously.
The Wifi was destroyed by an electrical storm. Tina Murray and Paul Krohn will meet with the phone company to fix it.
Kim reported that two fire rings were stolen. Jake Granger said that rebar stabilizer anchors could be installed to eliminate the problem. He offered to help get that done.
Kim said that some members had suggested an audit. George stated that an audit from a contracted financial institution could cost the club anywhere from hundreds to thousands of dollars. It was then suggested that an internal audit could serve as needed and if there were any questions or conflicts, the membership could deal with a further investigation. Bill Putze moved to conduct an internal audit. Mark Mossholder seconded the motion. The motion carried unanimously.
Sharon McDaniel thanked the outgoing Board Members on behalf the membership for their service to the club.
George Wilbur made a motion for the meeting to adjourn. Avis Gee seconded the motion. The motion carried unanimously.
|Westfork Sportsman’s Club Meeting Minutes- May 3, 2014
The Secretary’s Report was read. A motion was made by Bob Blumreich and seconded by Chuck Valliere to accept the minutes as read. The motion carried unanimously.|
The Treasurer’s Report was inconclusive as the Treasurer stated that she had been gone for several days. Tom Luken ask if she knew what the balance was and she gave an approximate balance. She reported that she did not pay the Insurance Invoice because she wanted membership approval. Bill Putze made a motion to pay the Insurance Invoice and Gladys Solakian seconded it. The motion carried unanimously.
Under Old Business, Kim reported that the Septic Alarm System and the Iron Ranger were going to be installed next week. The road bans were lifted so work could be started.
There were no new letters(applications) for the scholarships.
New Business began by a proposal from Tina Murray regarding On Line Options for taking registrations, on line voting, and possibly deposits by credit card. Discussions were held regarding Survey Monkey and Pay Pal. Tina Murray Made a motion and Gladys Solakian seconded the motion to establish a Reservation System Committee. The motion carried unanimously. The Committe will consist of Tina Murray, Jared Parker, and Sharon McDaniel.
The By-Laws of the club were then discussed. Attorney George Wilbur mentioned the many variations of the spelling of Sportsmen’s throughout the contents of the By-Laws. Wording of the Clubs Mission was discussed. A By-Laws Committee was established consisting of George Wilbur, Tina Murray, Ben Cheesman and Colleen Kinsey to bring recommendations to the Membership regarding the By-Laws.
Kim then ask for help with establishing an Easement Committee. Club member, Duke Welter had approached the Secretary, June Widner and Director, Bob Widner about the Clubs Easements. Bob Widner had inquired at the Vernon County Register of Deeds. He reported that he wasn’t sure if there were 4 or 5. Discussion lead to how many, how many years the easements were for and if any were renewed by the club. An Easement Committee was established consisting of Duke Welter, Bob Blumreich, and Bill Putze.
Streambank restoration was the next discussion. Bob Widner made a recommendation to do work on a project north of the Bridge above the Club property. Discussions lead to concentrating on the newly purchased property of the Club. It was decided by the Members that the first Streambank restoration should be the Club Property.
Bob Widner stated that he would contact Paul Krohn. There are holes and areas that need attention. A Streambank Committee was established consisting of Bob Widner, Kevin Sorenson, Kim McDaniel, Randy Volden, and Mike Niemynski.
A Building and Grounds Committee was requested by Kim to assist with maintenance, make recommendations, and help round up volunteers. The Building and Grounds Committee established consists of Sid Widner, Grant Johnson, Randy Volden, Dennis Miller, and Sharon, Herb and Kim McDaniel.
A discussion began about establishing a Fund Raising Committee. Colleen Kinsey made a motion to postpone this until the Annual Membership and Election Meeting in June. This was seconded by Tina Murray. The motion was approved unanimously. This discussion lead to the establishment of an Events Committee. Those who volunteered for this committee were Lisa Elliott, Shannon Parker, Sharon and Kim McDaniel.
Because the next meeting is the Annual Membership and Election meeting, Bob Blumreich suggested a Nominating Committee. Bob Blumreich and Kevin Sorenson stated that they would both act as contacts for anyone interested in running for the Officers of the Club.
This being said, a discussion was then held regarding the date of the Annual Membership and Election meeting. There were many members present that voiced their opinion of a weeknight being difficult to come long distances during a work week night. Many of the memberships are 90 plus miles from the club. It was stated that a precedence had been set in 2007 where an Annual Membership and Election meeting was held on a week-end. Gladys Solakian made a motion to hold the Westfork Sportsmen’s Club Annual Membership and Election meeting on June 7th, 2014 at 7:00 pm. Sid Widner seconded the motion. June Widner expressed her opposition to the Saturday proposal. It was discussed and noted by many that the membership attendance is higher when the meeting is on a week-end. The motion passed unanimously.
Bob Blumreich made a motion and John Gribb seconded to adjourn the meeting. The motion carried unanimously. The meeting adjourned at 8:37 pm.
|Westfork Sportsman’s Club Meeting Minutes- April 5, 2014
| The meeting was called to order by President Kim McDaniel. Thirty-two members registered in attendance. There were late comers after the meeting started.
Kim reported that the Secretary, Mary Widner resigned her position over the phone. Roger Widner, her husband, reported that Mary was currently in the hospital and not doing well. The membership will be sending her a card.
Kim asked Colleen Kinsey to act as Secretary. The minutes taken by Mary Widner, Secretary for the September 3rd, 2013 Regular Meeting were then read. Ben Cheesman made a motion and Bob Blumreich seconded to accept the minutes as read. The motion carried unanimously.
The minutes of the Executive Board Meeting following the Regular Board Meeting on September 3rd, 2013, taken by Mary Widner, Secretary, were read. A motion was made by June Widner and seconded by Kevin Sorenson to accept the minutes as read. The motion carried unanimously.
June Widner, Treasurer, read the Treasurer Report. She gave the beginning balance carried over from 2013. She then listed the two deposits she made since January to the present date. She also listed all of the expenses paid through the present date. June also stated that one-half of the property taxes were paid. She then gave the current total of the Westfork Accounts including the Checking, Streambank, Three CD’s, and Petty Cash. A copy of the Financial Report can be obtained from June Widner. A motion was made by Bob Blumreich and seconded by Chuck Valliere to accept the Treasurer’s Report as read. The motion carried unanimously.
Under Old Business, Kim reported that there were only three applicants for the $500.00 Scholarship for a student from Westby, Viroqua, LaFarge, or Kickapoo that would be going into an Environmental or Ecology field. Since there were only three applicant letters, a reminder was again sent to the four schools about the Scholarship. Kim asked the membership who they wanted to pick the winner of the Scholarship. A motion was made by Gladys Solakian and seconded by Colleen Kinsey to have the Executive Board select the winner. The motion carried unanimously. The scholarship will be awarded by Mid-May.
Kim reported that the Iron Ranger, which was voted for at a previous meeting, was finished. Bill Putze made a motion and Tina Murray seconded to have the Iron Ranger installed as soon as the frost was out of the ground. The motion carried unanimously.
Kim reported that the Emergency Alarm for the Sewer System had not yet been installed. The membership had previously carried a unanimous vote to have it installed. Kim was going to talk to the plumber to get it installed.
Under New Business, Kim introduced and explained why Michelle Engh, a Representative and spokesperson of the Vernon County FEMA Buy Out program was attending the meeting. Kim reported that an informational card regarding voluntary participation in the FEMA proposed Buy Out program was signed and returned to Vernon County by Bob Widner, a Director of the Westfork Sportsmen’s Club. Bob Widner explained the reason that he extended the Club’s participation in the Buy Out program was to leave the Club’s options open and possibly be eligible for money to help update the cabins or build new. Michelle then explained that Vernon County applied for a 1.5 Million Grant to help support the Buy Out of Properties in Stark and Webster Townships. Properties were selected in the Flood Plain of both Townships to help minimize and offset FEMA’s expense for maintenance after a flood. Properties would be purchased and all the buildings would be torn down. Michelle explained that currently, the Westfork Sportsmen’s Club, is Grandfathered from current regulations and laws made by the Department of Natural Resources for new campgrounds. She reported that Vernon County cannot purchase the Westfork Sportsmen’s Club, as a commercial property and run it as a campground. If Vernon County would purchase the campground, all the buildings would be destroyed and it would remain only as a site with access for fishermen and the public to enjoy the river. A consideration had been proposed by Vernon County to have a Conservancy Group take care of the land for public use, should the property be purchased.
Tom Mulford asked if there would be any repercussions from FEMA, should the Club decide not to participate in the Buy Out; meaning, would the Club be exempt from funds for incurred maintenance should there be a flood. Michelle answered no. The Club would still be eligible for FEMA funds if they were available.
Ben Cheesman asked, “How would you or could you put a value on the Club?” He expressed his distress and full objection to the sale of the Club.
George Wilbur stated that the Club was and has been a wonderful resource for the area, and it would be a shame to let it go. There is an intangible value that would never be recovered. He urged the membership to consider the loss it would be to the community.
Michelle explained that the Club was still actively being considered in the Buy Out program because she could not repeal the card that was sent in by Bob Widner. The card had the Property Tax ID# on it and that is how the appraisal’s for the FEMA Grant was written.
A motion was made by Bill Putze to refrain from any consideration for selling the Club or any other participation in the FEMA Buy Out program. Tina Murray seconded the motion. A discussion was held. After the discussion and a vote of the membership, the motion carried unanimously.
After the vote was taken, Michelle Engh then addressed the membership. She stated since the membership voted not to participate in the FEMA Buy Out program and if the funds were awarded to Vernon County, she would send the money back.
A discussion was introduced by Tina Murray regarding online voting for the membership. She explained her concerns about the membership attendance since a majority of the membership lives to far away for a week-night meeting. This extended into a discussion introduced by Ben Cheesman regarding his proposal at a previous meeting in updating the current By-Laws. Kim responded that these items could be put on the Agenda and discussed at the next meeting.
A motion was made by George Wilbur and seconded by Bill Putze to adjourn the meeting. The motion carried unanimously. The Meeting adjourned at 8:02 pm.
Acting Secretary, Colleen Kinsey
|Westfork Sportsman’s Club Meeting Minutes for September 3, 2013
|Will be posted as soon as available.
|Westfork Sportsman’s Club Meeting Minutes for August 6th, 2013
| President, Kim McDaniel called the meeting to order. Minutes for the July 2nd, 2013 meeting were read and approved on a motion from June Widner and seconded by Mark Lindvig.
Treasurer’s report was given. We have new membership cards. A number of people have gotten 3 year memberships.
Sid Widner donated $10.00.. Joe Suss donated $5.00.. New campers continue to comment on how much they enjoy the park.
Treasurer’s report was approved on a motion from Dianne Anderson and seconded by Iris Hanson.
Tina Murray reported that the Shabazz group worked a total of 480 hours at the 2012 rate of $19.10 per hour for a total of $9,168.00.
Scholarships were discussed. Colleen Kinsey suggested helping local schools that come down to test water. Bill Putze made a motion to offer a $500.00 scholarship to a student going into an environmental career. Dale Widner seconded.
The scholarship (one) will be offered to Viroqua, Westby, LaFarge, and Kickapoo High Schools.
Tina Murray wanted to clear a point. She did not make a motion to raise the rent on the building and would like to lower it again. There was discussion about building capacity, septic pumping and price for different size gatherings in the Club House. Tabled until the next months meeting.
Meeting closed on a motion from Mary Widner and seconded by Kim McDaniel.
|West Fork Sportman's Club Minutes for July,2013 meeting.
|July 2, 2013
President Kim McDaniel called the meeting to order. The secretaries minutes were read and approved by a motion from Colleen Kinsey and seconded by Brad Meyer.
The minutes from the board meeting held on June 24, 2013 were read. Before they were approved, Tina Murray explained that the Shabazz group does not rent the building, what they give is a cash donation and the work of the young people is payment in kind to comply with our 501 status. Tina said she would provide a statment showing the hours worked.
Charlotte Buros moved and Kim McDaniel seconded to approve the minutes of the board meeting, motion was approved.
The treasurers report was given and approved by a motion from Colleen Kinsey, seconded by Diane Anderson. Charlotte Buros also read a letter from Bob Mitzner from Chicago, who had camped at the park for a week and was so impressed with our park that he sent a check for a lifetime membership even though he was moving to Montana.
Mary Widner brought up the subject of scholarships for environmental studies. The subject was tabled for later discussion.
The subject of installation of an Iron Ranger was talked over and a motion was made by Bill Putze and seconded by Brad Meyer. Darrel Vogel will see about making one.
Mike Miller voluntered to hold seminars on fishing with school children if it can be set up. Kevin Sorenson suggested having a kids day with fishing lessons for them. Kim McDaniel brought up the subject of a shed at the park to keep the mowers in. Bill Putze moved and Kathy O`Connor seconded to authorize the club to pay up to $3,500.00 for a shed. The motion was carried.
Kim mentioned that the fire inspector had been down and we had passed with flying colors. Bill Putz moved and Jake Bribb seconded to close the meeting. Motion Carried.
|West Fork Sportman's Club Minutes for June,2013 meeting.
|Annual meeting & election of officers was held at 7:00pm, Tuesday, June4,2013 in the clubhouse in Avalanche.
Charlotte & Gary resigned effective 9/2, & June & Bob Widner took over their respective positions.
|West Fork Sportsman Club Draft minutes for May 7, 2013 meeting.
Attendees: K. McDaniel, T. Murray, Roger Widner, D. Aulik, B. Putze, Randy Widner, M. Widner, A. Priester, June Widner, J. Parker, J. Siverhus, C. Kinsey, M. Miller, P. Krahn
Meeting called to order by President Bob Widner
Motion to approve of April 2nd 2013 meeting minutes by B. Putze with the addition of discussion from the April 2013 meeting of the need to have a circuit breaker and an alarm installed on the septic holding tanks and correction to Treasurer’s April 2013 balance, seconded by D. Aulik, motioned carried.
Treasurer’s report: approved
T. Murray, kitchen sinks are leaking.
* Further discussion on whether to have additional portable bathrooms on the club grounds. Bob Widner to decide if needed or not.
* Discussion of whether to rip-rap the stream banks along property purchased from Randy Widner, Paul Krahn to evaluate the need.
* Paul Krahn posed question of whether LUNKER structures should be added to the stream reaches that may be rip-rapped.
* Continued discussion of using Telephone Co. funds to do stream habitat work on Roger Widner’s property.
* Paul Krahn to apply for DNR funds (25% match needed) for a 3-4 yr. project to locate and eradicate patches of Japanese Hops that have become established in the West Fork of Kickapoo Watershed. JH can be controlled by multiple years or Round-Up application (by someone with Applicators Certification).
* Motion by T. Murray and seconded by B. Putze to change monthly meeting day and time to allow participation by more club members. To be discussed at June meeting.
* It takes two full days to mow the club grounds and Randy Widner needs help with this.
* Kubota tractor is 15 years old and has oil leak. New John Deere tractor of similar size would cost $10,000 – 20,000. Issue tabled for June Meeting.
* Bob Widner proposed that a fuel tank be installed on the club grounds.
* T. Murray motion to adjourn meeting, seconded by M. Widner, motion carried.
|West Fork Sportman's Club Minutes for April,2013 meeting.
|West Fork Sportsman Club
Draft minutes of April 2nd 2013 meeting.
Attendees: K, McDaniel, T. Murray, R. Widner, D. Aulik, B. Blumreich, B. Putze, R. Widner, M. Lindurg, R. Widner, K Sorenson, D. Newton-Zimmerman, C. Kinsey, M. Miller, P. Krahn
Meeting called to order by President Bob Widner
Approval of October 2nd 2012 meeting minutes, moved to approve by B. Blumreich, seconded by K. McDaniel, motion carried.
Treasurer’s Report approved as read.
Discussion of doing stream habitat work on brook trout area on R. Widner property and whether club funds should be spent on stream reaches without public access, issue dropped.
Bob Widner made request for help with April 16 trout stocking.
T. Murray mentioned the Trout Unlimited National meetings being held in Madison last week of September 2013 and that a number of attendees will be visiting the Viroqua area to fish. Jordan Kosinski is the WI Trout Unlimited contact person.
Group discussion on whether WFSC septic system has sufficient capacity for large gatherings and whether it is meeting state code. It was mentioned that “State” will contact WFSC on this issue. (Secretary’s note: my 5 minute web search indicates the WI Dept. of Commerce regulates septic systems and the regulations are administered at the county level by the Vernon County Sanitarian – and Zoning Office, Susan A. Burkhamer, 608/637-5270).
The WFSC has a 2,000 gal., two chamber holding tank that is serviced by Burger Pumping. B. Widner monitors the waste volume and contacts Burger Pumping when the tank needs to emptied.
It was suggested that WFSC explore the option of renting or purchasing several portable toilets to be placed permanently or during peak park usage some distance from the clubhouse. Paul Krahn checked on the cost of high quality units (vault toilets) which cost upwards of $16,000 ea.
Colleen Kinsey brought to the attention of the Board that WFSC and its Directors can be sued for mishaps that can occur on the WFSC property. T. Murray made a motion that the club buys Directors and Officers insurance to protect the board from such actions, the motion was seconded by B. Putze, motion carried.
T. Murray indicated the May meeting will be held outside since the clubhouse is being rented by Shabazz High School.
P. Krahn indicated he will be working with the Shabazz High School students to build LUNKER structures and placing signs for Japanese Hops which is an aggressive invasive plant that is expanding its range in the Kickapoo valley.
B. Blumreich moved to adjourn the meeting, seconded by B. Putze, motion carried.